Cedar Pointe Community Development District
3501 Quadrangle Blvd., Suite 270, Orlando, FL 32817- 407-723-5900- FAX 407-723-5901 www.cedarpointecdd.com

The regular meeting of the Board of Supervisors and Auditor Selection Committee of Cedar Pointe Community Development District will be held on Thursday, April 17, 2025, at 11:15 a.m. 14785 Old St. Augustine Road, Suite 3, Jacksonville, FL, 32258. The following is the proposed agenda for this meeting.
Call in number: 1-844-621-3956	Passcode: 2536 634 0209 # Join online: https://pfmcdd.webex.com/join/carvalhov
BOARD OF SUPERVISORS’ MEETING AGENDA
Organizational Matters
Call to Order
Roll Call
Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]
Consideration of Resolution 2025-02, Election of Officers
General Business Matters
Consideration of Minutes of the January 16, 2025, Board of Supervisors Meeting
Appointment of Auditor Selection Committee
Consideration of VGlobalTech Website Maintenance Proposed Fee Increase
Consideration of Resolution 2025-03, Approving a Preliminary Budget for Fiscal Year 2025/2026 and Setting a Public Hearing Date [suggested date July 10, 2025] (provided under separate cover)
Consideration of Engineers Certificate of Completion 2005A Project
Ratification of Payment Authorizations 231 — 236
Review of District Financial Statements

Other Business
Staff Reports
District Counsel
District Engineer
District Manager
Supervisors Requests & Comments
Adjournment

AUDITOR SELECTION COMMITTEE MEETING AGENDA
Call to Order
Roll Call & Confirm Quorum
Public Comment Period [for any members of the public desiring to speak on any proposition before the Committee]
Audit Matters
Review and Approval of Audit Documents
Audit RFP Notice
Instructions to Proposers
Evaluation Criteria – With and Without Price
Adjournment

Adjournment

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2025-02, Election of Officers

RESOLUTION 2025-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT
(hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and
WHEREAS, pursuant to Section 190.006(6), Florida Statutes, as soon as practicable after each election or appointment to the Board of Supervisors (the “Board”), the Board shall organize by electing one of its members as chair and by electing a secretary, and such other officers as the Board may deem necessary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT:

Section 1.	 		is elected Chair.	
Section 2.	 		is elected Vice Chair.	
Section 3.	Vivian Carvalho		is elected Secretary.	

		 Venessa Ripoll	 Kwame Jackson		is elected Assistant Secretary. is elected Assistant Secretary. is elected Assistant Secretary. is elected Assistant Secretary. is elected Assistant Secretary.	
Section 4.	Amanda Lane		is elected Treasurer.	
Section 5.	Jennifer Glasgow	
Rick Montejano	 Verona Griffith		is elected as Assistant Treasurer.
is elected as Assistant Treasurer. is elected as Assistant Treasurer.	
Amy Champagne	 is elected as Assistant Treasurer.
Section 6.	All resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

Section 7.	This resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 17TH DAY of APRIL 2025

CEDAR POINTE COMMUNITY
ATTEST	DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chair/Vice-Chair

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT

Consideration of Minutes of the January 16, 2025, Board of Supervisors Meeting

MINUTES OF MEETING

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES
Thursday, January 16, 2025, at 11:15 a.m. 14785 Old St. Augustine Road, Suite 3, Jacksonville, FL 32258
Board Members present at roll call in person via speaker phone:

Susan Calvo	Chairperson Thomas Schoonover Vice Chairperson
Malcolm Hogan Kelly White Robin Brown	Assistant Secretary Assistant Secretary Assistant Secretary		
Also present were:			
Vivian Carvalho Kristin Lasky Rachel Proctor Katie Buchanan
Mike Veazey Neal Brockmeier	District Manager - PFM Group Consulting LLC Admin - PFM Group Consulting LLC
District Accountant - PFM Group Consulting LLC District Counsel - Kutak Rock LLP
ICI Homes Representative District Engineer – Prosser	
(via phone) (via phone) (via phone)
(via phone)	

FIRST ORDER OF BUSINESS	Organizational Matters Call to Order and Roll Call
The meeting was called to order at 11:16 a.m. Ms. Carvalho proceeded with roll call and confirmed quorum to proceed with meeting. Those in attendance are outlined above.

Public Comment Period

There were no public comments.

SECOND ORDER OF BUSINESS	General Business Matters

Administration of Oath of Office to Newly Elected Board Members
Ms. Carvalho noted that Mr. Hogan was sworn in prior to the meeting. Mr. Hogan accepted his right to compensation. Any questions can be directed to Ms. Carvalho or Ms. Buchanan.

Consideration of Minutes of the October 17, 2024, Board of Supervisors Meeting

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The Board reviewed the minutes.

ON MOTION by Mr. Schoonover, seconded by Ms. Calvo, with all in favor, the Board approved the Minutes of the October 17, 2024, Board of Supervisors Meeting.

Ratification of Audit Engagement Letter for FY 2024 Audit Report with Berger, Toombs, Elam, Gaines & Frank

Ms. Carvalho stated that every year the district must complete a financial audit. This letter reflects that the previous fiscal year’s audit has begun and must be filed prior to June. This letter was authorized outside of the meeting by Ms. Calvo and is just needing ratification by the Board.

ON MOTION by Ms. White, seconded by Ms. Brown, with all in favor, the Board ratified the Audit Engagement Letter for FY 2024 Audit Report with Berger, Toombs, Elam, Gaines & Frank.

Ratification of Payment Authorizations 222 — 230

Ms. Carvalho stated these are out of the O&M budget General Fund expenses.

ON MOTION by Ms. Brown, seconded by Mr. Schoonover, with all in favor, the Board ratified Payment Authorizations 222-230.

Review of District Financial Statements

The Board reviewed the District Financial Statements. Ms. Carvalho stated the financials are as of November 30 and gave an overview for new Board Members.

THIRD ORDER OF BUSINESS	Other Business Staff Reports

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District Counsel – Ms. Buchanan stated that Capital Conversations will be sent via email, and they highlight any law changes that apply to CDD’s.

District Engineer – Mr. Veazey provided an overview of the roadway repair that is needing to be done. He explained that the CDD is responsible for stormwater and the HOA is responsible for roads. There is a connected pipe between two ponds that seems to be causing the issue. He gave explained the possible issue with the joints of the pipes. He has received a quote from a vendor for repair in the amount of $12,310.00. The repair alone is $9,800.00, with an additional
$2,500.00 for the flowable fill option. He has been in contact with Ms. Buchanan, Mr. Brockmeier, and the HOA Counsel. The recommendation is for the CDD and HOA to split the cost of the repair. There is $20,000 in the budget for general maintenance, and this would account for approximately
$6,155.00 of that.

Mr. Brockmeier noted that he has looked at the issues and the field conditions in that area. Potholes have developed due to soil migration that goes down to piping or the structure. As the repair is done, this will be discovered. This is why the additional flowable fill material is recommended.

Ms. White gave an overview of the general repairs fund and noted that this would be within budget.

There was a brief discussion on where that money comes from as well as the reasoning behind splitting the cost with the HOA.
Ms. Buchanan stated a letter agreement between the HOA and CDD will be created for this project. The CDD will be the one to submit final payment.
It was noted that this issue was prior to the development of the community, as the manhole has been there for over 20 years.

On MOTION by Mr. Schoonover, seconded by Ms. Calvo, with all in favor, the Board approved the Stormwater/Road Repair Project Repair with a total amount of
$12,310.00, and splitting this cost equally with the HOA.

Mr. Veazey gave an update on the pond, stormwater permit, and debris issues. He stated that the CDD owns the stormwater permit. He stated that the majority of the new phase has stabilized and there is not silt in the curb. He is going to bring in some rock to put in front of the construction road, behind the curb to reduce the debris. He has also communicated with the home site builders to note that they need to put up silt fencing and gutter buddies to protect them.

There was a brief discussion regarding the debris issues and storm protection that needs to be put up by the home site builders. This can cause future issues.

District Manager – Ms. Carvalho reminded the Board that the next meeting is April 17, 2025, at the same location, at 11:15am. This meeting will be to initiate the budget. The public hearing will be held in July.

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Audience Comments and Supervisors Requests
Ms. Brown asked for an update regarding the fish located in the ponds. It was noted that the ponds have been stocked.
There was a discussion regarding the “no see-ums” and mosquitoes. The spray does not last long, and they just come back. Mr. Veazey stated the CDD could get a proposal for spring or summer to possibly get different fish or spray more, but it doesn’t get rid of them.

Mr. Schoonover stated that mosquito issues are a county problem. They can be contacted to come and spray. He suggested letting the community know who to contact.
There was brief discussion regarding the bug issues.

Ms. Calvo asked for an update on the silo outside of the gate. She noted the roof needs repair, there are several pavers/bricks just sitting on the ground, and there is a curb needing repair.
Mr. Veazey stated he needs to get a new proposal, and he will get the bricks to store in the back of the Amenity Center for now. He noted that Ms. Chamberlain is getting proposals for several areas of curb that needs repair, but that area may be the City’s responsibility, not CDD. He will look into it.

FOURTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Schoonover, seconded by Ms. Calvo, with all in favor, the Thursday, January 16, 2025, Board of Supervisors’ Meeting of the Cedar Pointe Community Development District was adjourned at 11:37 a.m.

There were no additional items to come before the Board. Ms. Carvalho requested a motion to adjourn the meeting.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

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Appointment of Auditor Selection Committee

Consideration of VGlobalTech Website Maintenance Proposed Fee Increase

VGlobalTech
636 Fanning Drive
Winter Springs, FL 32708 US contact@vglobaltech.com www.vglobaltech.com

Estimate
ADDRESS
Cedar Pointe CDD
3501 Quadrangle Boulevard,
Suite 270
Orlando, FL 32817 USA

ESTIMATE # 1076
DATE 03/20/2025

DATE	ACTIVITY	QTY	RATE	AMOUNT	
	Web Maintenance:ADA Website	1	125.00	125.00	
	Maintenance				
	Ongoing monthly website
maintenance, content updates, ADA and WCAG Compliance checks, document conversions.				
	Email:Email Hosting, Inbox Management & Maintenance Email setup, inbox setup and maintenance. Spam filters, virus checks, archival of emails.
Support for clients - Included	1	0.00	0.00	

Current price since October 2021: $110 / month	TOTAL	$125.00
New price from October 2025: $125 / month
Web & Email hosting, maintenance and same quality service & less than 8 hrs. turnaround time for all tasks.

Accepted By	Accepted Date

Consideration of Resolution 2025-03, Approving a Preliminary Budget for Fiscal Year 2025/2026 and Setting a Public Hearing Date [suggested date July 10, 2025]

(provided under separate cover)

Consideration of Engineers Certificate of Completion 2005A Project

Jacksonville Office
13901 Sutton Park Drive S., Suite 200, Jacksonville, FL 32224 P: 1.833.723.4768

ENGINEER’S CERTIFICATION OF COMPLETION OF CONSTRUCTION
CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT SERIES 2005A PROJECT

Cedar Pointe Community Development District c/o PFM Group Consulting LLC
3501 Quadrangle Blvd., Suite 270
Orlando, FL 32817-8329 Attn: District Manager

RE:	Certification of Completion Series 2005A Project

I hereby certify that to the best of my knowledge and belief this project has been completed in accordance with the construction plans and specifications as approved by City of Jacksonville and the St Johns River Water Management District, and that minor deviations, as listed and/or noted in the signed and sealed as-built drawings, will not prevent the project from functioning in compliance with the design intent, or other development requirements.
These determinations have been based upon that all reasonable and required inspections, tests and physical measurements have been completed by the City of Jacksonville and by the JEA to determine this work has been done in accordance with the approved construction documents, City of Jacksonville standards, and JEA standards.

The Date of Completion is: June 7, 2024 – Final Certification Issued from the City of Jacksonville.

Signature of District Engineer	Neal Brockmeier, PE	 Name
(AFFIX SEAL HERE)	54561	

This item has been digitally signed and sealed by
Neal Brockmeier, PE, on 03/13/2025.

Trust is Built.

Printed copies of this document are not considered signed and sealed and the signature must be verified on any electronic copies.

Florida P.E. No.
Prosser, Inc.	 Company Name
13901 Sutton Park Dr South, Suite 200	 Company Street Address
Jacksonville		FL	32224	 City	State		Zip
(904) 739 – 3655	
Telephone Number

www.primeeng.com

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT

Ratification of Payment Authorizations 231 – 236

Payment Authorization 231
1/10/2025

Item		Invoice	General Fund	
No.	Payee	Number	FY 2025	

1	
VGlobalTech
Monthly Website Fee: January 2025	

6943	

$	110.00	
2	Yellowstone Landscape
Landscape Maintenance: January 2025	
833390	
$	858.04	
				
		TOTAL	$	968.04	

•

•

Secretary I Assistant Secretary

Payment Authorization 232
2/7/2025

Item		Invoice	General Fund	
No.	Payee	Number	FY 2025	

1	
Charles Aquatics			
	Lake Maintenance: February 2025	52556	$	1,851.00	
2	PFM Group Consulting
District Management Fee: January 2025	
DM-01-2025-10	
$	1,833.33	
3	VGlobalTech			
	Monthly Website Fee: February 2025	7019	$	110.00	
4	Yellowstone Landscape			
	Landscape Maintenance: February 2025	847634	$	858.04	
				
		TOTAL	$	4,652.37	

Secretary I Assistant Secretary	Chairman / Vice Chairman

Payment Authorization 233
2/28/2025

Item
No.	Payee

Invoice	General Fund Number		FY 2025

1	PFM Group Consulting
District Management Fee: February 2025	DM-02-2025-10	$	1,833.33

TOTAL	$	1,833.33

1/2_ .	.

Secretary I Assistant Secretary	Chairman / Vice Chairman

Payment Authorization 234
3/7/2025

Item		Invoice	General Fund	
No.	Payee	Number	FY 2025	

1	
Charles Aquatics
Lake Maintenance: March 2025	

52760	

$	1,851.00	
2	Yellowstone Landscape
Landscape Maintenance: March 2025	
871838	
$	858.04	
				
		TOTAL	$	2,709.04	

Secretary I Assistant Secretary	Chairman / Vice Chairman

Payment Authorization 235
3/14/2025

Item		Invoice	General Fund	
No.	Payee	Number	FY 2025	

1	
JEA (paid online)			
	5403 Clapboard Creek Dr Apt IR01; 02/19/25-02/27/25	Acct: 9314429733	$	9.52	
2	Kutak Rock			
	District Counsel Through 01/31/25	3536568	$	428.41	
3	PFM Group Consulting			
	Disclosure Fee S2005A: 01/01/25-03/31/25	135451	$	1,250.00	
	District Management Fee: March 2025	DM-03-2025-10	$	1,833.33	
4	VGlobalTech			
	Monthly Website Fee: March 2025	7097	$	110.00	
				
		TOTAL	$	3,631.26	

Secretary I Assistant Secretary	Chairman / Vice Chairman

Payment Authorization 236
3/21/2025

Item		Invoice	General Fund	
No.	Payee	Number	FY 2025	

1	
Bold City Seal
Sinkhole / Exploratory Repair	

2672	

$	6,892.50	
				
		TOTAL	$	6,892.50	

Secretary I Assistan Secretary	Chairman / Vice Chairman

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT

Review of District Financial Statements

Cedar Pointe CDD
February 2025 Financial Package

February 28, 2025

PFM Group Consulting LLC
3501 Quadrangle Blvd
Suite 270
Orlando, FL 32817
407-723-5900

Statement of Financial Position As of 2/28/2025

	General Fund	Debt Service			Capital	Long Term	Total	
				Fund	Projects Fund	Debt Group	

Assets	
Current Assets								
General Checking Account	$ 105,266.83						$	105,266.83	
State Board of Administration	9,584.52						9,584.52	
Assessments Receivable	1,080.48						1,080.48	
Assessments Receivable			$	4,115.26			4,115.26	
Debt Service Reserve 2005A				239,938.03			239,938.03	
Revenue 2005A				487,060.59			487,060.59	
Prepayment 2005A				10,380.27			10,380.27	
Total Current Assets	$ 115,931.83		$	741,494.15		$	 
-	$	-	$	857,425.98	

Investments								
Amount Available in Debt Service Funds							$	737,378.89	$	737,378.89	
Amount To Be Provided							2,592,621.11	2,592,621.11	
Total Investments	$	-		$	-		$	 
-	$ 3,330,000.00	$ 3,330,000.00	
Total Assets	$ 115,931.83		$	741,494.15		$	 
-	$ 3,330,000.00	$ 4,187,425.98	

Liabilities and Net Assets	
Current Liabilities								
Accounts Payable	$	1,833.33						$	1,833.33	
Deferred Revenue	1,080.48						1,080.48	
Deferred Revenue			$	4,115.26			4,115.26	
Total Current Liabilities	$	2,913.81		$	4,115.26		$	 
-	$	-	$	7,029.07	

Long Term Liabilities								
Revenue Bonds Payable LongTerm							$ 3,330,000.00	$ 3,330,000.00	
Total Long Term Liabilities	$	-		$	-		$	 
-	$ 3,330,000.00	$ 3,330,000.00	
Total Liabilities	$	2,913.81		$	4,115.26		$	 
-	$ 3,330,000.00	$ 3,337,029.07	

Net Assets							 	
Net Assets, Unrestricted	$ 254,295.36						$	254,295.36	
Net Assets - General Government	(202,016.44)						(202,016.44)	
Current Year Net Assets - General Government	60,739.10						60,739.10	
Net Assets, Unrestricted			$	418,203.76			418,203.76	
Current Year Net Assets, Unrestricted				319,175.13			319,175.13	
Total Net Assets	$ 113,018.02		$	737,378.89		$	 
-	$	-	$	850,396.91	

 	
Total Liabilities and Net Assets	$ 115,931.83		$	741,494.15		$	-	$ 3,330,000.00	$ 4,187,425.98	

Page 1 of 3

Statement of Activities As of 2/28/2025

Revenues

General Fund	Debt Service
Fund

Capital Projects Fund

Long Term Debt Group

Total

On-Roll Assessments	$ 104,397.64				$ 104,397.64	
On-Roll Assessments		$ 397,621.56			397,621.56	
Other Assessments		9,066.25			9,066.25	
Inter-Fund Group Transfers In		(4,611.15)			(4,611.15)	
Inter-Fund Transfers In			$	4,611.15		4,611.15	
Total Revenues	$ 104,397.64	$ 402,076.66	$	4,611.15	$	-	$ 511,085.45	

Expenses

Supervisor Fees	$	1,400.00				$	1,400.00	
Public Official Insurance	3,403.00				3,403.00	
Trustee Services	3,717.38				3,717.38	
District Management	9,166.65				9,166.65	
Disclosure Agent	1,250.00				1,250.00	
District Counsel	902.14				902.14	
Assessment Administration	5,000.00				5,000.00	
Legal Advertising	86.38				86.38	
Web Site Maintenance	850.00				850.00	
Dues, Licenses, and Fees	175.00				175.00	
General Insurance	4,423.00				4,423.00	
Lake Maintenance	9,255.00				9,255.00	
Landscaping Maintenance & Material	4,215.29				4,215.29	
Miscellaneous	0.69				0.69	
Interest Payments		$	89,493.75			89,493.75	
Capital Expenditures			$	151,682.15		151,682.15	
Total Expenses	$  43,844.53	$	89,493.75	$	151,682.15	$	-	$ 285,020.43	

Other Revenues (Expenses) & Gains (Losses)

Interest Income	$	185.99		$	185.99	
Interest Income		$	6,592.22	6,592.22	
Interest Income			$	842.84	842.84	
Total Other Revenues (Expenses) & Gains (Losses)	$	185.99	$	6,592.22	$	842.84	$	-	$	7,621.05	
Change In Net Assets	$  60,739.10	$ 319,175.13	$  (146,228.16)  $	-	$ 233,686.07	
Net Assets At Beginning Of Year	$  52,278.92	$ 418,203.76	$	146,228.16	$	-	$ 616,710.84	

Net Assets At End Of Year	
$ 113,018.02	
$ 737,378.89	
$	-	$	-	$ 850,396.91	

Page 2 of 3

Cedar Pointe Community Development District	
Budget to Actual	
For the Month Ending 2/28/25	
		Actual		Budget	Variance	Adopted FY		Percentage	
								2025 Budget		Spent	

Revenues													
Assessments	$  104,397.64		$ 43,948.75		$  60,448.89	$ 105,477.00		98.98%	
Carry Forward Surplus		12,500.00		12,500.00			-	30,000.00		41.67%	
Net Revenues	$	116,897.64		$ 56,448.75		$	60,448.89	
$ 135,477.00		86.29%	
General & Administrative Expenses													
Supervisor Fees	$	1,400.00		$	1,333.33		$	66.67	$	3,200.00		43.75%	
Public Official Insurance		3,403.00		1,499.58			1,903.42	3,599.00		94.55%	
Trustee		3,717.38		1,562.50			2,154.88	3,750.00		99.13%	
District Management Fees		9,166.65		9,166.67			(0.02)	22,000.00		41.67%	
Disclosure Agent		1,250.00		2,083.33			(833.33)	5,000.00		25.00%	
District Counsel		902.14		1,291.67			(389.53)	3,100.00		29.10%	
Assessment Administration		5,000.00		2,083.33			2,916.67	5,000.00		100.00%	
Reamortization Schedule		-		104.17			(104.17)			250.00		0.00%	
Audit Fees		-		1,708.33			(1,708.33)	4,100.00		0.00%	
Arbitrage		-		416.67			(416.67)	1,000.00		0.00%	
Legal Advertising		86.38		416.67			(330.29)	1,000.00		8.64%	
Contingency (Repairs / Maintenance / Improvements / Misc)		-		8,333.33			(8,333.33)	20,000.00		0.00%	
Web Site Maintenance		850.00		1,050.00			(200.00)	2,520.00		33.73%	
Dues, Licenses & Fees		175.00		72.92			102.08			175.00		100.00%	
Electric		-		312.50			(312.50)			750.00		0.00%	
Reclaimed Water		-		3,500.00			(3,500.00)	8,400.00		0.00%	
Maintenance of Trees/Wetlands		-		416.67			(416.67)	1,000.00		0.00%	
General Insurance		4,423.00		1,949.17			2,473.83	4,678.00		94.55%	
Lake Maintenance		9,255.00		9,385.42			(130.42)	22,525.00		41.09%	
Landscape Maintenance		4,215.29		9,616.67			(5,401.38)	23,080.00		18.26%	
Office Misc (Phone / Postage / Travel)		0.69		145.83			(145.14)			350.00		0.20%	
Total General & Administrative Expenses	$	43,844.53		$ 56,448.75	$ (12,604.22)	$ 135,477.00		32.36%	
Total Expenses	 $		43,844.53 		 $ 56,448.75 	 $ (12,604.22)	 $ 135,477.00 			32.36%	
Income (Loss) from Operations	$	73,053.11		$	-		$  73,053.11		$	-			
Other Income (Expense)									
Interest Income	$	185.99		$	-		$	185.99		$	-			
Total Other Income (Expense)	$	185.99		
$	-		
$	185.99		$	-			
Net Income (Loss)	$	73,239.10		
$	-		
$  73,239.10		$	-			

Page 3 of 3

CEDAR POINTE COMMUNITY DEVELOPMENT DISTRICT

Auditor Selection Committee Meeting

NOTICE OF AUDIT COMMITTEE MEETING AND REGULAR BOARD OF SUPERVISORS MEETING
The Board of Supervisors of the Cedar Pointe Community Development District will hold an Audit Committee meeting and regular meeting of the Board of Supervisors on 	 at 	 a.m. at 	, Jacksonville, FL
.The regular meeting will take place immediately following the adjournment of the Audit Committee meeting. The Audit Committee will review, discuss and recommend an auditor to provide audit services to the District for Fiscal Year 2025. A copy of the agendas and budget may be obtained at the offices of the District Manager, PFM Group Consulting LLC, located at 3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817, (407) 723-5900, during normal business hours.

The public hearing and meetings are open to the public and will be conducted in accordance with the provisions of Florida law. The public hearing and meetings may be continued to a date, time, and place to be specified on the record at the meetings. There may be occasions when Board Supervisors or District Staff may participate by speaker telephone.

Pursuant to the Americans with Disabilities Act, any person requiring special accommodations to participate in these meetings is asked to advise the District Office at
(407) 723-5900 at least forty-eight (48) hours prior to the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955- 8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

Any person who decides to appeal any decision made by the Board or the Committee with respect to any matter considered at the meetings is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

Vivian Carvalho District Manager

RUN DATE:

REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES

The Cedar Pointe Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2025, with an option for two
(2) additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in Duval County and has an operating budget of approximately $	. The final contract will require that, among other things, the audit for Fiscal Year 2025 be completed no later than June 1, 2026.

Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes; and be qualified to conduct audits in accordance with “Government Auditing Standards,” as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly Section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal packages, which include additional qualification requirements, evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide three (3) copies of their proposal to Vivian Carvalho, District Manager, located at 3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817, in an envelope marked on the outside “Auditing Services- Cedar Pointe Community Development District.” Proposals must be received by 	2025, at     p.m., at the office of the District Manager. Please direct all questions regarding this Request for Proposals to the District Manager, who can be reached at (407) 723-5900.

Any protest regarding the terms of this Notice, or the proposal packages on file with the District Manager, must be filed in writing at the offices of the District Manager within seventy-two (72) calendar hours (excluding weekends) after publication of this Notice. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid Notice or proposal package pro visions.

Cedar Pointe Community Development District Vivian Carvalho, District Manager

RUN DATE: 	

Cedar Pointe Community Development District Request for Proposals

District Auditing Services for Fiscal Year 2025
Duval County, Florida
Instructions to Proposers

Section 1.	Due  Date.	Sealed  proposals  must  be  received  no  later  than
	 2025, at 	 p.m., at the offices of the District Manager, PFM Group Consulting LLC, located at 3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817.
Section 2.  Familiarity with the Law. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.
Section 3.  Qualifications of Proposer. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

Section 4.	Submission  of  Only  One  Proposal.	Proposers  shall  be
disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.
Section 5.  Submission of Proposal. Each Proposer shall submit three (3) copies of the Proposal Documents (defined below), and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Amelia National Community Development District” on the face of it.

Section 6. Modification and Withdrawal. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

Section 7.  Proposal Documents. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the evaluation criteria and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).
Section 8.  Proposal. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

Section 9.  Basis of Award/Right to Reject. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

Section 10.  Contract Award. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a contract or engagement letter with the District.
Section 11. Limitation of Liability. Nothing herein shall be construed as or constitute a waiver of Districts limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

Section 12. Contents of Proposals. All proposals shall include the following information in addition to any other requirements of the Proposal Documents.
List position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Provide three (3) references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. Identify any work previously conducted for other community development districts.
The lump sum cost of the provision of the services under the proposal, plus the cost of two (2) annual renewals.

Section 13. Protests. In accordance with the District’s Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after the receipt of the proposed contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid contract award.
Section 14.	Evaluation of Proposals. The criteria to be used in the evaluation of proposals are presented in the evaluation criteria, contained within the Proposal Documents.

AUDITOR SELECTION EVALUATION CRITERIA (WITH PRICE)

Ability of Personnel.	(20 Points)

This includes the geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.

Proposer’s Experience.	(20 Points)

This includes past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation, of respondent, etc.

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.

Price.	(20 Points)

Points will be awarded based upon the lowest total bid for rendering the services and the reasonableness of the proposal.

AUDITOR SELECTION EVALUATION CRITERIA (WITHOUT PRICE)

Ability of Personnel.	(25 Points)

This includes the geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.

Proposer’s Experience.	(25 Points)

This includes past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation, of respondent, etc.

Understanding of Scope of Work.	(25 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(25 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.